Coronavirus and OSU-CHS Impact: Frequently Asked Questions
OSU is taking steps to keep our campuses safe. We are actively working with the Tulsa Health Department and Oklahoma State Department of Health to stay updated on the status and spread of the coronavirus (COVID-19).
Is campus open?
Beginning July 27, campus will be open from 7 a.m. to 8 p.m. seven days a week.
Each day, employees will need to self-monitor and clear themselves before coming to campus.
The Bookstore is open by appointment only, but the Market is open. All deliveries have moved to the Loading Dock.
What is symptom monitoring?
Non-clinical faculty and staff returning to campus must monitor their symptoms daily and must be free of any symptoms related to COVID-19 or have had evaluation and clearance by Employee Occupational Health to be eligible to work. Employees must answer no to all the questions below:
Have you traveled internationally in the last 14 days?
Have you tested positive for COVID-19 in the last 14 days?
Do you have a pending COVID-19 laboratory test?
Has anyone in your household or living quarters tested positive for COVID-19 in the last 14 days?
Are you experiencing any of the following symptoms: fever or chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; new loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; diarrhea
If the answer is yes to any of these questions, do not come to campus or your workspace but contact the Occupational Health Nurse Erika Teel at 918-281-2755 who will give further instructions. If it is after business hours or on the weekend, please email firstname.lastname@example.org or email@example.com. All calls received after hours will not be returned until the next day or Monday if during the weekend. If you need medical care, please contact your primary care physician or if it is an emergency, call 911.
Please note that these questions have changed as the situation has evolved and we will continue to monitor the latest developments with COVID-19 to provide the most up-to-date guidance and recommendations.
What are the general guidelines while working on campus?
Maintain social distancing of at least six feet away from others. If your workspace doesn’t allow this, please contact your supervisor or HR for assistance, 918-594-8221.
Wear a mask or face covering when in public spaces on campus and during in-person meetings.
No outside guests, children or public entry unless approved by your supervisor.
Continue to have Zoom or virtual meetings as much as possible.
Please do not congregate in hallways or common areas.
Stay home if you feel sick.
Where should I park when I return to campus?
Please park in the Tandy Parking Garage or the north half of Lot C on the east side of campus. Construction on North Building has started, and the Admin Lot is now closed.
Will I need to wear a mask at work?
All OSU-CHS students, staff, faculty, contractors, vendors, suppliers and visitors must wear a face covering or mask upon entering any campus building. We know that COVID-19 can be spread when people are asymptomatic, which means they don't know they are sick yet. Wearing face coverings has been shown to reduce the spread of COVID-19 to others. It's important to our employees and students that OSU is a safe place to work and study, and taking this step creates a safe environment for all of us as advised by the CDC.
As a reminder, face coverings do not replace the need to maintain social distancing, frequent handwashing and our rigorous cleaning and disinfecting routines. This step is about keeping you safe and it's showing that you care about your fellow Cowboys and are doing your part to keep our campus community safe.
Please adhere to the following guidelines for face coverings:
You may wear your own clean, well-maintained and professional face covering from home instead of the OSU-provided covering if you choose.
You must wear a face covering at all times in elevators, hallways, classrooms, public spaces and other common areas across campus where social distancing is hard to maintain.
You must wear a face covering during in-person meetings on campus where social distancing is hard to maintain.
You don't have to wear a face covering when alone in a private office or area.
If you forget to bring a face covering to campus, one may be provided by contacting your supervisor.
Visitors, contractors, suppliers and vendors may be provided a face covering from Campus Security if they don't have one and they are visiting the OSU-CHS campus. Supervisors at other campus locations may provide face coverings for those that forget one.
All OSU Medicine Clinics will require the use of face coverings or masks while in the clinic setting.
In general, if social distancing isn't able to be maintained, a mask must be worn.
Fabric masks should be washed and fully dried as needed. Here are tips for caring for your mask.
Any questions, accommodation requests due to medical reasons or other personal reasons should be directed to Human Resources Director Tina Tappana at firstname.lastname@example.org.
Will OSU-CHS provide face masks if I don't have one?
Cloth face masks have arrived and are ready to be distributed to departments on the OSU-CHS campus and the OSU Medicine clinics.
We ask directors, department heads or practice administrators to take on the responsibility of ordering cloth masks for their department or clinic. Each employee, faculty member and staff member is allotted two masks if desired. If employees already have their own mask and don't want or need the provided masks, they may continue to wear their own.
Directors, department heads and practice administrators can fill out this form from the OSU-CHS Bookstore and identify every employee, faculty and staff member who will receive masks. We will them begin delivering masks to departments. If you have any questions, please contact Kristin Mattix at email@example.com.
Is the Fitness Center open?
The Fitness Center is open and practicing social distancing and following strict sanitation guidelines.
The Fitness Center's main workout area is limiting its capacity to allow 150 square feet per person (6 feet in any direction). This policy will reduce the original total facility capacity by roughly 50 percent. Signage will indicate the maximum capacity for each area. Staff will be enforcing social distancing to ensure the maximum capacity is not exceeded. Total capacity for phase one will be 20 patrons in the main workout area and nine patrons in the fitness studio.
All ID cards have been deactivated for Fitness Center access. To activate your card, please complete the enrollment process.
Is the Medical Library open?
The OSU-CHS Medical Library is open and practicing social distancing and following strict sanitation guidelines.
Sneeze guards will be placed at the front desk and Library staff will wear masks in public areas. Visitors are asked to wear masks as well. The six-person study rooms will be limited to three people; the 14-person conference room will be limited to six people; and the eight-station testing center will be limited to four people. Returned books will be quarantined for 24 hours before they can be checked out again per a recommendation by the Institute of Museum and Library Services.
Can I still travel for OSU-related business?
All university-sponsored out-of-state and international travel is suspended until further notice. There are no current restrictions on in-state university-related travel.
What about personal travel protocols?
If you travel out of state, we ask that you monitor your symptoms and take your temperature at least once a day for 14 days after you return. Additionally, we ask that you wear a mask at all times when you are on campus or in the workplace for 14 days after you return. If you do not have a mask, please contact HR or Compliance and we will provide you one.
If you travel internationally, per CDC and State Department guidelines, you must quarantine for 14 days and monitor your symptoms. If you choose to travel internationally, you must email our Student/Occupational Health Nurse Erika Teel at firstname.lastname@example.org and let her know the destination and your date of return. If you are forced to quarantine because of international travel, we ask that you communicate this to your professor or supervisor.
Are the buildings being cleaned more often? Do I need to bring my own cleaning supplies?
OSU-CHS will provide regular and more frequent cleaning and sanitization of work areas and common areas. Frequent traffic/touch areas will be sanitized on a daily basis. Individual employees are asked to clean any frequently used areas in their departments. Cleaning supplies such as spray bottles of sanitizer and paper towels will be available within office suites, break rooms and conference room. Hand sanitizer and refills will be available as well.
Can I bring my child to work if they are out of school?
Please refrain from bringing your children to work with you. HR and your supervisor will work with you as childcare becomes problematic.
What if I’m over 65 or have underlying health conditions that make me ‘high risk’?
We will honor requests for those older adult employees and vulnerable populations to work remotely as recommended in the Safer at Home orders. Vulnerable citizens are those older adults or individuals with serious underlying health conditions including: serious heart conditions such as heart failure, coronary artery disease, or cardiomyopathies, chronic lung diease, chronic kidney disease, sickle cell disease, cancer, diabetes, obesity, asthma, and those whose immune system is compromised such as by chemotherapy for cancer and other conditions requiring therapy. To continue these accommodations or request new ones, please contact your HR consultant.
What if I’m currently on leave?
If an employee is currently using leave as provided under the Families First Coronavirus Response Act (FFCRA), they may continue to do so during this time. Please communicate with your supervisor regarding your work and leave schedule. Contact your HR consultant to complete the FFCRA form as well. This is the leave provided for those employees that have been advised to quarantine or isolate by a health care provider; employees experiencing symptoms of COVID-19 and seeking a diagnosis; or subject to federal, state or local orders to quarantine/isolate. This also covers an employee that is caring for a family member/individual described above, or an employee that is caring for a son or daughter due to closed schools and lack of childcare. For more information go to HR's Families First Coronavirus Response Act.
What if I'm not feeling well?
Contact Erika Teel, Student Health Nurse, at 918-281-2755 or email email@example.com Monday thru Friday from 8 a.m. to 5 p.m. and she will provide further guidance and resources. Please note, all calls received after business hours or on the weekend will not be returned until the next business day.
If it is after hours or on the weekend, please email firstname.lastname@example.org and answer the following questions:
Are you a student or employee?
If an employee, which department or clinic do you work at and where is your workspace located?
Do you feel you have had contact with a confirmed case or are you feeling symptomatic? Explain.
What is a good call back number?
If I am exposed to someone with COVID-19, how long should I quaratine?
While the CDC still recommends the optimal quarantine time of 14 days from exposure, people can shorten that quarantine time to 7 days if they recieve a negative COVID-19 test or 10 days without a negative test and no symptoms.