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HR Faculty and Staff Resources


Faculty and Staff Resources online: 

https://go.okstate.edu/coronavirus/faq/faculty-staff-faq.html 

Phase 2 Reopening

Manager Checklist

COVID-19 Resource Flyer

Mask Policy

    

What if I am an older adult or considered high risk for COVID-19?

We will honor requests for those older adult employees and vulnerable populations to work remotely as recommended in the Safer at Home orders. Vulnerable citizens are those older adults or individuals with serious underlying health conditions, including: serious heart conditions such as heart failure, coronary artery disease, or cardiomyopathies, chronic lung disease, chronic kidney disease, sickle cell disease, cancer, diabetes, obesity, asthma, and those whose immune system is compromised such as by chemotherapy for cancer and other conditions requiring such therapy. To continue these accommodations or request new ones, please contact your HR Consultant.

 

What if I am currently on leave or using intermittent leave?

If you are currently using leave as provided under the Families First Coronavirus Response Act (FFCRA) you may continue to do so during this time. Please communicate with your supervisor regarding your work/leave schedule. Contact your HR Consultant to complete the FFCRA form as well. This is the leave provided for those employees that have been advised to quarantine or isolate by a health care provider, employees experiencing symptoms of COVID-19 and seeking a diagnosis, or subject to Federal, State or local orders to quarantine/isolate. This also covers an employee that is caring for a family member/individual described above, or an employee that is caring for a son or daughter due to closed schools/lack of childcare. For more information go to: https://hr.okstate.edu/consulting-services/absence-and-leave/ffcra.html 

 

How do I request to work remotely?

As of September 1, 2020 OSU CHS is asking all employees to return to on campus work if possible. If you would like an accommodation to work remotely, you need to meet one of the criteria below and make the request through HR. HR will review with the manager for approval. If you have already sent a formal request to HR you do not need to send a second one.

  • Older adults who are at increased risk for severe illness;
  • The employee has an underlying medical condition that may be severely impacted by COVID-19;
  • Employee is caring for son or daughter because the school or place of care of the son or daughter has been closed (or moved to virtual/distance learning), or the child care provider is unavailable due to Covid-19 precautions;
  • Other personal situation – please include explanation in email

 

Please send an email to tulsa.hr@okstate.edu and include the following information to request remote work:

 

Employee Name

Supervisor Name

Department Name

Reason for remote work request – choose one:

  • Older adults who are at increased risk for severe illness;
  • The employee has an underlying medical condition that may be severely impacted by COVID-19;
  • Employee is caring for son or daughter because the school or place of care of the son or daughter has been closed (or moved to virtual/distance learning), or the child care provider is unavailable due to Covid-19 precautions;
  • Other personal situation – please include explanation in email

 

Number of days/hours per week of remote work you are requesting

 

Who can I call if I am stressed by all of the coronavirus concerns? 

You can call the OSU Employee Assistance Program (EAP) which is Guidance Resources or ComPsych. Online at guidanceresources.com with company ID: OKSTATEEAP or call 1-855-850-2397. Wellness Mental Health Resource.

   

Is BlueCross BlueShield insurance covering COVID-19 testing and treatment? 

The testing of COVID-19 is covered at 100%. The telehealth visits will have no co-pay until October 23 with an evaluation to extend if necessary. The treatment for COVID-19 will not have a co-pay, deductible or co-insurance applied to it through October 23 at which time an evaluation to extend will occur; therefore, no out-of-pocket expense to the member receiving treatment.

   

Where do I find benefits information? 

https://hr.okstate.edu/benefits 

You can also login to your personal benefits information at my.okstate.edu and click on Employee Self Service or Benefits: Enroll, Verify, Qual Event. 

 

How do I change my Direct Deposit? 

Login to my.okstate.edu and click on Direct Deposit Change Form and follow the instructions. 

 

Can I bring my children to work? 

In this time of taking extra precautions to prevent cases of COVID-19 please do not bring your children to work.  

 

Will HR Training and Professional Development classes be rescheduled? 

HR Training and Professional Development classes are now being offered virtually. We have moved the New Employee Orientation online. We are also working on a virtual staff training conference, virtual certificate program, virtual customer service classes, and virtual Service Excellence training for our new hire clinic employees. Once enrolled, employees will receive the Zoom link at least three (3) days before the session.

 

In addition to virtual courses, we are offering online, CyberU courses to expand your knowledge and skill set. The courses can be accessed through our website talent.okstate.edu by using the search feature in the top right corner to search job-relevant categories or topics that include, but aren't limited to:

  • Business (working remotely, Microsoft Office courses, communications and teamwork)
  • Compliance (ergonomics, cybersecurity)
  • Leadership & Management (teambuilding, managing conflict, engaging employees)
  • Health & Wellness (fitness and wellness, mediation and stress-relief)

 

How does this effect my retirement benefits? 

A representative from Teachers Insurance and Annuity Association (TIAA) can help guide you through turbulent times and is available for virtual appointments. In times like these, it is important to remember to: diversify your portfolio; re-balance periodically; don't try to time the market; stay focused on the long term; have a financial plan. Appointments fill up fast. You can schedule a virtual appointment with a representative from TIAA either through Oklahoma One on One Counseling or schedule by phone, 800-732-8353, from 7 a.m. to 7 p.m. 

 

You will now have more access to your vested TIAA retirement account funds through the Coronavirus Aid, Relief, and Economic Security Act (CARES). Under the CARES Act, OSU/A&M will now allow the following access to your OSU/A&M TIAA accounts:

 

  • Loans: 75% of account balance, up to $100,000; maximum of 2 plan loans at a time, thus if you currently have 2 plan loans, you will not be able to initiate another loan
  • In-Service Distributions: 75% of account balance up to $100,000
  • No 10% early distribution penalty
  • No required taxes taken out at time of distribution
  • Can split distribution claim over the next three tax years (2020, 2021 and 2022), or
  • Can pay back the distribution to avoid paying the taxes on the distribution, please consult with TIAA regarding this option
  • Certain eligibility requirements apply. Please contact osu-benefits@okstate.edu for all details. Deadline to apply is September 23, 2020.

 

Childcare Resources:

Balancing Working from Home and Educating From Home:

In support of the OSU community, faculty members in the College of Education and Human Sciences have crowdsourced some of their favorite resources to share. Please check back to this page frequently as they continue to share resources and ideas for supporting families who are balancing learning from home and working from home during COVID-19. Read More 

 

Additional childcare resources:

City of Tulsa Student S Camps - https://www.cityoftulsa.org/government/departments/park-and-recreation/)

Child Care Resource Center - https://csctulsa.org/ccrc/

Oklahoma Child Care - https://stage.worklifesystems.com/parent/23

YMCA (discounts for members) -  https://www.ymcatulsa.org/go-club

United Way – http://covidkidcareresources.tauw.org/

211 - https://csctulsa.org/211eok-covid19/

 

 

Telecommuting Resources: 

https://www.iol.co.za/business-report/companies/7-skills-for-managing-remote-employees-during-coronavirus-pandemic-45038414 - Managing Remotely 

https://www.forbes.com/sites/forbescoachescouncil/2018/05/30/top-15-tips-to-effectively-manage-remote-employees/#5d3aa2f9503c – Managing Remotely 

https://www.reflektive.com/company-culture/reflektive-tips-managing-performance-coronavirus/   - Managing Remotely 

https://www.td.org/magazines/td-magazine/effective-leadership-in-a-virtual-workforce - Effective Leadership in a Virtual Workforce 

 

Telecommuting Tips: 

Managers should have employees email you daily with their list of items worked on. 

Managers should have at least one voice/phone conversation or virtual meeting with each employee each week. 

 

Think about work projects that you have been putting off for a while and haven’t had time to complete. 

 

Forward the office phones. Decide who will answer “main” department numbers and department email accounts. 

 

Employees need to record annual or sick time as appropriate if telecommuting and not working for a period. 

 

OSU Telecommuting Procedures/Form: 

https://hr.okstate.edu/hr/supertools 

 

Interviewing Virtually Resources: 

https://www.docwirenews.com/docwire-pick/best-practices-for-conducting-remote-job-interviews/ 

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