OSU Medical Authority Minutes

OSU Medical Authority and Trust

Thursday, August 16, 2023 at 1:15 PM CDT
@ OSU-CHS, North Hall 4th Floor Boardroom, 1111 W. 17th St, Tulsa

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at all entrances of Oklahoma State University Center for Health Sciences, 1111 West 17th Street; twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:
Members: Ellen Buettner, Doug Evans, Jay Helm, Michael Herndon, Barry Steichen, Johnny Stephens
Guests: Eric Atkinson, Damon Baker, Adam Bradley (remote), Melissa Cox, Deborah Dage (remote), Finny Mathew, Lexie Norwood (remote), Eric Polak, Michael Rogers (remote), Bill Schloss, Jacey Smith, Chris Thurman, Terri Tinkler, Erica Woolf

1. Call to order and establishment of a quorum - Chairman Helm
   • The meeting was called to order by Jay Helm at 1:26 PM. After a roll call, Jay Helm declared that a quorum of the Member of the Oklahoma State University Medical Authority were present for the meeting.
2. Recognition and seating of Ellen Buettner as a new member of the Authority - Chairman Helm
3. Discussion, consideration, and possible vote on the approval of minutes of the June 22, 2023, meeting - Chairman Helm
   • File Name: OSU Medical Authority Minutes-Draft 6.22.2023.pdf
   • Motion: Motion for approval of the June, 22, 2023 meeting minutes.
   • Motion moved by Michael Herndon and motion seconded by Barry Steichen. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
4. CEO's Report -Eric Polak
   1. Financial Report
      • OSUMA FY 2023 SRE.pdf
      • Eric Polak discussed the year-to-date financials.
5. Discussion, consideration and possible vote to approve officers for fiscal year 2024
   1. Chair -Jay Helm
   2. Vice Chair/ Treasurer -Doug Evans
   3. Secretary -Mike Herndon
      • Motion: Motion to approve officers for fiscal year 2024.
      • Motion moved by Barry Steichen and motion seconded by Johnny Stephens. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
6. Discussion, consideration, and possible vote to amend the bylaws of the Authority - Eric Polak
   • File Name: OSU Medical Authority bylaws proposed revisions 2023.doc
   • Eric Polak reported these are strictly reflective ofthe statutory changes that were added this year. These will be effective November 1, 2023.
   • Motion: Motion to amend the bylaws of the Authority.
   • Motion moved by Doug Evans and motion seconded by Michael Herndon. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
7. Discussion, consideration, and possible vote to authorize the CEO to initiate a payment the Oklahoma Health Care Authority in the amount of $6,061,229 for the Indirect Medical Education program state match - Eric Polak
   • INVO112957 OSU IME SFY2024.pdf
   • Motion: Motion to authorize the CEO to initiate a payment the Oklahoma Health Care Authority in the amount of $6,061,229 for the Indirect Medical Education program state match.
   • Motion moved by Johnny Stephens and motion seconded by Michael Herndon. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
8. Discussion, consideration, and possible vote to authorize the CEO to execute contractual agreements and make payments under those agreements - Eric Polak
   • File Name: OSU Medical Authority Contracts for Approval August 2023.docx
     1. Residency program support and strategic initiatives funding agreement with the OSU Medical Trust in the amount of $25,274,834
     2. Deans GME passthrough and other program support agreement with the OSU Center for Health Sciences in the amount of $35,762,126
     3. Cooperative agreement with passthrough payments to Oklahoma State University for legislatively directed initiatives in the amount of $10,000,000
        • Motion: Motion to approve items VII A-C.
        • Motion moved by Barry Steichen and motion seconded by Doug Evans. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
9. Discussion, consideration, and possible vote to authorize the Chairman to approve a request from the OSU Medical Trust to demolish the Physicians Office Building on the OSU Medical Center campus - Eric Polak 
   • File Name: OSUMC-POB Report and Exec Summary 2023-0802.pdf
   • Eric Polak presented to the Board the reasoning behind not being able to keep the POB operational during construction.
   • Motion: Motion to authorize the Chairman to approve a request from the OSU Medical Trust to demolish the Physicians Office Building on the OSU Medical Center campus.
   • Motion moved by Johnny Stephens and motion seconded by Barry Steichen. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
10. Announcements - Chairman Helm
    1. Next regularly scheduled meeting of the Authority is September 14, 2023, at the OSUMC 744 W. 9th St., Tulsa
11. Motion and Vote for Adjournment - Chairman Helm
    • Motion: Motion to adjourn the OSU Medical Authority meeting at 1:57 PM.
      
    • Motion moved by Barry Steichen and motion seconded by Doug Evans. Aye: Steichen, Stephens, Helm, Buettner, Evans, Herndon Nay: None Abstain: None
      

Minutes signed off by Oklahoma State University Medical Authority Chairman, Jay Helm.

If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.