OSU Medical Authority Minutes

OSU Medical Authority and Trust

August 22, 2019 at 3:00 PM CDT
@ OSU Medical Center, 744 W. 9th Street Street, Tulsa , Administrative Boardroom

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-­eight (48) hours prior to the meeting, and the agenda of this meeting was posted at all entrances of Oklahoma State University Center for Health Sciences, 1111 West 17th Street, twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Members Present: Doug Evans, Jay Helm, Edward Keller, Barry Steichen
Members Absent: Kayse Shrum
Guests Present: Eric Polak, Damon Baker, Ty Griffith, Johnny Stephens

1. Call to order and establishment of a quorum - Chairman Helm.
   Chairman Keller called the meeting to order at 3:04PM. A quorum of the OSU Medical Authority was present at the meeting.
2. Discussion and possible vote on the approval of minutes of the June 27, 2019 meeting - Chairman Keller
   Jay Helm moved for approval of minutes of the June 27, 2019 meeting. The motion was seconded by Doug Evans and carried. The recorded vote was:
   • AYE: Evans, Helm, Keller, Steichen
   • NAY: None
   • ABSTAIN:
3. Discussion and possible vote on the establishment of officers for the 2020 fiscal year - Chairman Keller
   1. Chairman - Ed Keller
   2. Vice-chair - Jay Helm
   3. Treasurer - Doug Evans
   4. Secretary - Jay Helm
      Barry Steichen moved for approval of officers for the 2020 fiscal year. The motion was seconded by Jay Helm and carried. The recorded vote was:
      • AYE: Evans, Helm, Keller, Steichen
      • NAY: None
      • ABSTAIN:
4. CEO's Report - Mr. Polak
   1. Financial Report
      Eric Polak discussed the year to date July 2019 financials. (See tab 2, OSUMA FY 2020 Transaction Activity)
   2. Announcement of new board member to fill the position vacated by Becky Pasternik-Ikard
      Governor Stitt has appointed Kevin Corbett to fill the role of Director of the Oklahoma Health Care Authority. Matt Adams and Eric Polak have an appointment with Mr. Corbett on September 5, 2019 for his board orientation and tour of the hospital.
5. Discussion and possible vote to authorize the CEO to execute an agreement for consulting services to create a master plan for the OSU Medical Center campus and surrounding areas in an amount not to exceed $200,000. – Mr. Polak
   1. As authorized by the Authority at the June 27th meeting, a selection process was initiated. The committee evaluated eight responses to the solicitation and interviewed the top three candidates. The top three candidates in no particular order are:
      1. Dewberry Architects
      2. McFarland Architects
      3. GH2 Architects
         The selection committee acknowledged the top three candidates are all qualified to complete the project but made a final recommendation of the McFarland Architect team. Jay Helm moved for approval to authorize the CEO to execute an agreement with McFarland Architects for consulting services to create a master plan for the OSU Medical Center campus and surrounding areas in an amount not to exceed $200,000. The motion was seconded by Doug Evans and carried. The recorded vote was:
         • AYE: Evans, Helm, Keller, Steichen
         • NAY: None
         • ABSTAIN:
6. Announcements - Chairman Keller
   1. Next regularly scheduled meeting of the Authority is October 17, 2019 at the OSU Center for Health Sciences, 1111 W. 17th Street, Tulsa
7. Motion and Vote for Adjournment - Chairman Keller
   Chairman Keller moved for adjournment. The motion was seconded by Jay Helm and carried. The recorded vote was:
   •  AYE: Evans, Helm, Keller, Steichen
   • NAY: None
   • ABSTAIN:

Minutes signed off by Oklahoma State University Medical Authority Secretary, Jay Helm.

If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.