OSU Medical Authority Minutes

OSU Medical Authority and Trust

Thursday, August 22, 2024 1:15 PM CDT
@ OSU-CHS, North Hall 4th Floor Boardroom, 1111 W. 17th St., Tulsa

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at all entrances of Oklahoma State University Center for Health Sciences, 1111 West 17th Street; twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:
Members: Ellen Buettner, Doug Evans, Jay Helm, Michael Herndon, Barry Steichen, Johnny Stephens
Guests: Eric Atkinson, Damon Baker, Adam Bradley, Melissa Cox, Mike Fields, Michelle Finley, Catherine Gann, Finny Mathew, Jacob McDougal (remote), Eric Polak, Michael Rogers, Jessica Russell, Bill Schloss, Terri Tinkler
Absent:
Members: Billy Taylor

1. Call to order and establishment of a quorum – Chairman Helm
   • The meeting was called to order by Jay Helm at 1:27 PM. After a roll call, Jay Helm declared that a quorum of the Member of the Oklahoma State University Medical Authority was present for the meeting.
2. Discussion, consideration, and possible vote on the approval of minutes of the June 20, 2024, meeting - Chairman Helm (ACTION)
   • File Name: Draft-OSU Medical Authority Minutes 6.20.2024.pdf
   • Motion: Motion to approve the minutes of the June 20, 2024, meeting.
   • Motion moved by Doug Evans and motion seconded by Ellen Buettner. Aye: Steichen, Buettner, Stephens, Evans Nay: None Abstain: None
3. Discussion, consideration, and possible vote to Approve Officers Fiscal Year 2025- Chairman Helm (ACTION)
   1. Chair- Jay Helm
   2. Vice Chair/Treasurer- Doug Evans
   3. Secretary-Mike Herndon
      • Motion: Motion to approve officers for fiscal year 2025.
      • Motion moved by Johnny Stephens and motion seconded by Ellen Buettner. Aye:
        Steichen, Buettner, Stephens Nay: None Abstain: Evans, Helm, Herndon
4. Administrative Report
   1. FY 2024 Financial Summary - Michael Rogers
      • File Name: OSUMA SRD 6.30.24.pdf
      • Michael Rogers discussed the year-to-date financials. Eric Polak answered the Trust questions about grant reimbursements.
5. Discussion, consideration, and possible vote on the approval of the agreement with OCIA for the Legacy Capital Fund-Eric Polak (ACTION)
   • This request is subject to legal approval of the final document.
   • File Name: Memorandum of Understanding -- OSUMA & OCIA for OSUMC LCF funding.docx
   • Eric Polak gave the background of the issues that have been presented from Oklahoma Capitol Improvements Authority around the difference between the university and the hospital. Statutory language has been added to the agreement about the authority that was granted to OSUMA.
   • Motion: Motion to approve the agreement with OCIA for the Legacy Capital Fund subject to final legal approval.
   • Motion moved by Johnny Stephens and motion seconded by Barry Steichen. Aye:
     Steichen, Herndon, Stephens, Evans, Buettner Nay: None Abstain: None
6. Announcements – Chairman Helm
   • Jessica Russell gave an update on any legislative happenings that might affect OSUMA.
     1. Next regularly scheduled meeting of the Authority is October 24, 2024, at the OSU-CHS, 1111 W. 17th St., Tulsa
7. Motion and Vote for Adjournment - Chairman Helm
   
   • Motion: Motion to adjourn the meeting at 1:37 PM
     
   • Motion moved by Barry Steichen and motion seconded by Doug Evans. Aye: Steichen, Helm, Stephens, Evans, Buettner Nay: None Abstain: None
     

Minutes signed off by Oklahoma State University Medical Authority Secretary, Michael Herndon.

If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.