OSU Medical Authority Minutes
OSU Medical Authority and Trust
Thursday, June 20, 2024 1:15 PM CDT
@ OSU-CHS, 1111 W. 17th St., Tulsa, North Hall Executive Boardroom
Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at all entrances of Oklahoma State University Center for Health Sciences, 1111 West 17th Street; twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.
Attendance
Present:
Members: Ellen Buettner, Doug Evans, Jay Helm, Michael Herndon, Barry Steichen, Johnny Stephens, Billy Taylor
Guests: Eric Atkinson, Damon Baker, Glenn Coffee, Melissa Cox, Catherine Gann, Karlee Gholson, Finny Mathew, Jacob McDougal (remote), Eric Polak, Michael Rogers, Jessica Russell, Bill Schloss, Terri Tinkler, Erica Woolf
- Call to order and establishment of a quorum – Chairman Helm
- The meeting was called to order by Jay Helm at 1:21 PM. After a roll call, Jay Helm declared that a quorum of the Member of the Oklahoma State University Medical Authority was present for the meeting.
- Discussion, consideration, and possible vote on the approval of minutes of the January 18, 2024, meeting – Chairman Helm
- File Name: Draft-OSU Medical Authority Minutes 1.18.2024.pdf
- Motion: Motion to approve the minutes of the January 18, 2024, meeting.
- Motion moved by Michael Herndon and motion seconded by Billy Taylor. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: None
- CEO’s Report – Eric Polak
- Financial Report - Michael Rogers
- File Name: OSUMA SRD YTD 5.31.2024.pdf
- Michael Rogers gave an update on FY24 summary of revenues and disbursements as of 5/31/2024.
- Legislative Update - Jessica Russell
- Jessica Russell gave an update on the Behavioral Health Grant Program and Healthy Minds. She noted we received our OSUMA sales tax exemption. She gave an update on any Senate and House bills that might affect us.
- Financial Report - Michael Rogers
- Discussion, consideration and possible vote to approve the FY 2025 Appropriated Budget totaling $95,930,189 - Michael Rogers
- File Name: OSUMA FY'25 Budget Changes.pdf
- File Name: OSUMA FY 25 proposed budget 6.20.2024.pdf
- Michael Rogers went over the FY25 budget, what changes there are from FY24, and why those changes occurred. No questions were asked.
- Motion: Motion to approve the FY 2025 Appropriated Budget totaling $95,930,189.
- Motion moved by Barry Steichen and motion seconded by Johnny Stephens. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: None
- Discussion, consideration and possible vote to approve purchase order and contract requests for FY 2025 in the amount of $87,098,189 - Michael Rogers
- File Name: FY 2025 OSU Medical Authority Contracts for Approval.pdf
- Michael Rogers went over the breakdown of FY25 contracts on page 9 of the packet.
- Annual renewal of funding agreement with the OSU Medical Trust in the amount of $24,610,371
- Motion: Motion to approve the annual renewal of funding agreement with the OSU Medical Trust in the amount of $24,610,371.
- Motion moved by Barry Steichen and motion seconded by Ellen Buettner. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: Johnny Stephens, Ellen Buetner
- Annual renewal of funding agreement with the OSU Center for Health Sciences in the amount of $35,762,126
- Motion: Motion to approve the annual renewal of funding agreement with the OSU Center for Health Sciences in the amount of $35,762,126.
- Motion moved by Doug Evans and motion seconded by Michael Herndon. Aye: Steichen, Helm, Buettner, Herndon, Evans, Taylor Nay: None Abstain: Stephens
- Renewal and increase to the Cooperative Agreement with Oklahoma State University in the amount of $20,000,000
- Motion: Motion to approve the renewal and increase to the Cooperative Agreement with Oklahoma State University in the amount of $20,000,000.
- Motion moved by Ellen Buettner and motion seconded by Billy Taylor. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: None
- Indirect Medical Education state match payment to the Oklahoma Health Care Authority in the amount of $6,725,692
- Motion: Motion to approve the Indirect Medical Education state match payment to the Oklahoma Health Care Authority in the amount of $6,725,692.
- Motion moved by Billy Taylor and motion seconded by Barry Steichen. Aye: Steichen, Helm, Herndon, Stephens, Evans, Taylor Nay: None Abstain: Buettner
- Annual renewal of funding agreement with the OSU Medical Trust in the amount of $24,610,371
- Ratification of interim approval of the Board Chairman to increase the contract with Crossland Construction to $73,745,543 - Eric Polak
- Reflects the value of actual funds available for construction. Future increases will be tied directly to fundraising success to fund additive alternates
- File Name: FULLY EXECUTED CMAR GMP 2 -Oklahoma Mental Health Hospital 3.27.24.pdf
- Eric Polak informed the Board that this contract reflects everything that has been bid out to date. There is fundraising going on for $4.7 million of the cost. There is nothing in the contract related to purchase of furniture.
- Motion: Motion to ratify interim approval of the Board Chairman to increase the contract with Crossland Construction to $73,745,543.
- Motion moved by Billy Taylor and motion seconded by Barry Steichen. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: None
- Discussion, consideration and possible vote to authorize the OSU Medical Trust to demolish the OSUMC outpatient surgery center - Eric Polak
- File Name: Campus overhead view.pdf
- Catherine Gann went over the reasoning behind the demolition needed. No questions were asked.
- Motion: Motion to authorize the OSU Medical Trust to demolish the OSUMC outpatient surgery center.
- Motion moved by Doug Evans and motion seconded by Michael Herndon. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: None
- Announcements – Chairman Helm
- Next regularly scheduled meeting of the Authority is August 22, 2024, at the OSU-CHS North Hall 4th Floor Boardroom, 1111 W. 17th St., Tulsa
- Motion and Vote for Adjournment – Chairman Helm
- Motion: Motion to adjourn the OSU Medical Authority meeting at 1:46 PM.
- Motion moved by Barry Steichen and motion seconded by Michael Herndon. Aye: Steichen, Helm, Buettner, Herndon, Stephens, Evans, Taylor Nay: None Abstain: None
Minutes signed off by Oklahoma State University Medical Authority Secretary, Michael Herndon.
If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.