OSU Medical Authority Minutes

OSU Medical Authority and Trust

Thursday, March 26, 2026 1:00 PM CDT @ OSU Medical Center, 2nd Floor Executive Boardroom, 744 W. 9th St., Tulsa

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at entrances of Oklahoma State University Center for Health Sciences and Oklahoma State University Medical Center twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:
Members: Clay Bullard, Jay Helm, Michael Herndon, Brett Lessley, Barry Steichen, Johnny Stephens
Guests: Eric Atkinson, Damon Baker, Rick Brewster (remote), Kathy Cook, Mike Fields, Courtney Finocchiaro, Catherine Gann, Finny Mathew, Eric Polak, Russell Ramzel (remote), Terri Tinkler, Brandon Whitworth (remote), Erica Woolf

Absent:
Members: Tracy Poole

1. Call to order and establishment of a quorum (Presenters: Jay Helm)
   • The meeting was called to order by Chairman Jay Helm at 1:55 PM. After a roll call, Jay Helm declared that a quorum of the Oklahoma State University Medical Authority was present for the meeting.
2. Discussion, consideration, and possible vote on the approval of minutes of the January
   22, 2026, meeting (Presenters: Jay Helm)
   • File Name: Draft-OSU Medical Authority Minutes 1.22.2026.pdf
   • Motion: Motion to approve the minutes of the January 22, 2026, meeting.
     • Motion moved by Brett Lessley and motion seconded by Johnny Stephens. Aye: Helm, Herndon, Lessley, Stephens, Bullard, Steichen Nay: None Abstain: None
3. Discussion, consideration and possible vote to authorize the execution of an utility easement for the OSUMC expansion project (Presenters: Eric Polak)
   1. Financial Report
      1. File Name: Utility Easement (AT&T-SWBT) - -or Review & Approval.pdf
      2. Eric Polak mentioned this was an ATT easement. This was requested by the construction
         manager and our engineering firm.
      3. Motion: Motion to authorize the execution of an utility easement for the OSUMC expansion project.
         1. Motion moved by Johnny Stephens and motion seconded by Barry Steichen. Aye: Helm, Herndon, Lessley, Stephens, Bullard, Steichen Nay: None Abstain: None
4. Discussion, consideration and possible vote amend the agreement with Dewberry
   Architects for the design of the Oklahoma Psychiatric Care Center (Presenters: Eric
   Polak)
   • File Name: 
     • SIGNED PDF Owner-Architect Dewberry Amendment No. 4 OSUMA Mental Health Hospital.pdf
     • Dewberry SBAR.pdf
   • Eric Polak mentioned Dewberry has requested an adjustment to their fee. Long Range has said this is a legitimate need. Jay Helm asked it to be amended to say payment at end of project.
   • Motion: Motion to amend the agreement with Dewberry Architects for the design of the Oklahoma Psychiatric Care Center with payment held until end of the project.
     • Motion moved by Barry Steichen and motion seconded by Brett Lessley. Aye: Helm, Herndon, Lessley, Stephens, Bulard, Steichen Nay: None Abstain: None
5. CEO's Report (Presenters: Eric Polak)
   1. Financial Report
      
      • File Name: OSUMA SRD 2.28.2026.pdf
        
      • Eric Polak went over the YTD summary of revenue and expenses. Highlights included:
        • Strategic initiatives budget-holding money back to see if the managed care IME program is approved by CMS.
        • Legacy Capital Fund recapitalization-we do not plan to make our first draw until later this spring.
        • Emergency Medicine revolving fund-$6M in invoices submitted to OMES to pay OHCA.
   2. Legislative Update
      
      • Jay Helm discussed the speaker asked if we would be willing to take $2M out of the $6 million provided to OSUMA in FY2026 in exchange for additional one-time capital funding.
        
6. Announcements (Presenters: Jay Helm)
   1. Next regularly scheduled meeting of the Authority is June 25, 2026, at the OSUMC 744 W. 9th S., Tulsa
      
7. Motion and Vote for Adjournment (Presenters: Jay Helm)
   
   • Motion: Motion to adjourn the meeting at 2:16 PM.
     • Motion moved by Clay Bullard and motion seconded by Brett Lessley. Aye: Helm, Herndon, Lessley, Stephens, Bullard, Steichen Nay: None Abstain: None

Minutes signed off by Oklahoma State University Medical Authority Secretary, Michael Herndon.

If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.