OSU Medical Trust Agenda

OSU Medical Trust

October 26, 2023 at 1:30 PM CDT to October 26, 2023 at 3:30 PM CDT
OSU-CHS, North Hall 4th Floor Boardroom, 1111 West 17th Street, Tulsa

Meeting Details: https://okstate-edu.zoom.us/j/95320778408, 16699009128
Meeting ID: 953 2077 8408

Agenda

1. Call to order and establishment of a quorum – Jay Helm, Chairman
2. Discussion, consideration, and possible vote to approve the minutes from the September 14, 2023 meeting, and any amendments made thereto by Trustees – Jay Helm, Chairman ACTION
3. Reserved Time for Comments from Elected Medical Staff Leadership (if requested) – Chris Thurman, DO, Chief of Medical Staff
4. Discussion, consideration, and possible vote to designate the calendar year 2024 meeting dates - Eric Polak, Chief Executive Officer, OSUMA&T
5. CONTRACTUAL AGREEMENTS and EMPLOYMENT ACTIONS – Jay Helm, Chairman
   1. Discussion, consideration, and possible vote to to approve an Endocrinologist contract with Dr. Hanna Crow - Melissa Cox - ACTION
   2. Discussion, consideration, and possible vote to select a Construction Manager to assist the Trust with the construction of a parking facility and surface lot reconstruction ACTION
      • The selection committee interviewed 3 qualified vendors for selection by the Trust. CMS Willowbrook, Flintco, and Crossland Construction. Estimated construction cost is $29,876,381
6. FINANCE COMMITTEE – Doug Evans, Finance Committee Chairman 
   1. Review of Month to Date and Year to Date September 2023 Financials
   2. Discussion, consideration, and possible vote to approve the patient monitoring system - ACTION
   3. Discussion, consideration, and possible vote to approve a 6th surgical site - ACTION
   4. Discussion, consideration, and possible vote to approve the capital reallocation - ACTION
   5. ERP Update - Informational Only
   6. Construction Updates - Information Only
7. Discussion, consideration, and possible vote to approve the Quality Committee of the Trust Charter - Erica Woolf, CNO - ACTION
8. Recommendations of the Medical Executive Committee from its meeting on October 18, 2023 – Chris Thurman, DO, Chief of Staff
   1. Discussion, consideration, and possible vote to approve the Organized Medical Staff Renewal Appoint. and Credentials, Additional Privilege Requests, Temporary Privilege Request, Staff Status Changes and Resignations - ACTION
   2. Discussion, consideration, and possible vote to approve new policies, policy amendments and retirement of policies - ACTION
   3. Discussion, consideration, and possible vote to approve the Health Equity Plan - Erica Woolf, CNO - ACTION
   4. Information Only
      1. September 2023 Performance Improvement Measures
      2. Safety Committee Meeting Minutes
      3. Quality Committee Meeting Minutes
      4. ACHC Post Survey Compliance Monitoring
9. Oklahoma State University Medical Center President’s Update – Finny Mathew, MHA, President
10. Unfinished Business – Jay Helm, Chairman
11. NEW BUSINESS (Limited to Matters Not Known About and Which Could Not Have Been Reasonably Foreseen Prior to Posting of the Agenda) – Jay Helm, Chairman
12. ANNOUNCEMENTS (if any) – Jay Helm, Chairman
    1. Next regularly scheduled Trust meeting: Thusday, December 14, 2023, at OSUMC, 744 W. 9th St. Tulsa
13. EXECUTIVE SESSION – Jay Helm, Chairman
    
    1. Discussion, consideration, and possible action to resolve into executive session pursuant to 25 O.S. S. 307(B)(4) to discuss investigation and possible litigation regarding former employee
       
    2. Discussion, consideration, and possible action to resolve into executive session pursuant to 25 O.S. S. 307(B)(4) to discuss the forensic accounting report
       
    3. Discussion, consideration, and possible action to resolve into executive session pursuant to 25 O.S. S. 307(B)(1) to discuss discretionary bonuses to managers and above (excluding President, CFO, and CNO) based on FY23 performance
       
    4. Discussion, consideration, and possible vote to adjourn the Executive Session and reconvene to the Trust Meeting - ACTION
14. ADJOURNMENT – Jay Helm, Chairman