OSU Medical Trust Minutes

OSU Medical Trust

Thursday, April 23, 2026 1:00 PMCDT @ OSU Medical Center, 2nd Floor Executive Boardroom, 744 W. 9th St., Tulsa

Agenda

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at entrances of Oklahoma State University Center for Health Sciences and Oklahoma State University Medical Center twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:

Members: Jay Helm, Michael Herndon, Tracy Poole, Barry Steichen, Johnny Stephens,  Brett Lessley

Guests: Eric Atkinson, Damon Baker, Kathy Cook, Mike Fields (remote), Courtney Finocchiaro, Catherine Gann, Melissa Macarthur, Finny Mathew, Eric Polak, Terri Tinkler, Erica Woolf

Absent:

Members: Clay Bullard

1. Call to Order and Establishment of a Quorum (Presenters: Jay Helm)
   1. The meeting was called to order by Chairman Helm at 1:32 PM. After a roll call, Chairman Helm declared that a quorum of the Trustees of the Oklahoma State University Medical Trust was present for the meeting.
2. Discussion, consideration, and possible vote to approve the minutes from the March 26, 2026 meeting, and any amendments made thereto by Trustees - ACTION (Presenters: Jay Helm)
   1. 1. File Name: Draft-OSU Medical Trust Minutes 2026.03.26.pdf
      2. Motion to approve the minutes from the March 26, 2026, meeting, and any amendments made thereto by Trustees.
      3. Motion moved by Brett Lessley and motion seconded by Johnny Stephens. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
3. Proposed Executive Session
   1. Discussion and possible vote to enter Executive Session for the following purposes: - ACTION
      • Motion: Motion to enter Executive Session.
        
      • Motion moved by Barry Steichen and motion seconded by Brett Lessley. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
        
      1. Pursuant to 25 O.S. § 307(B) (Presenters: Finny Mathew)
         • Confidential communications between the Board and its attorney(s) concerning a pending investigation, claim, or action where the Board's attorney has determined that disclosure will seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest as authorized under 25 O.S. § 307(B)(4), including the following: Review, discuss, and/or consider a settlement agreement for Claim No. 1206813 as it relates to pending and/or anticipated litigation matters, and potential and/or pending legal risks.
      2. Pursuant to 25 O.S. § 307(B) (Presenters: Mike Fields, Eric Polak)
         • Confidential communications between the Board and its attorney(s) concerning a pending investigation, claim, or action where the Board's attorney has determined that disclosure will seriously impair the ability of the Board to process the claim orconduct a pending investigation, litigation, or proceeding in the public interest asauthorized under 25 O.S. § 307(B)(4), including the following: Review, discuss, and/orconsider Management settlement authority as it relates to potential and/or pendinglegal risks.
           
   2. Discussion, consideration, and possible vote to adjourn the Executive Session and reconvene to the Trust Meeting - ACTION
      • Motion: Motion to adjourn the Executive Session and reconvene the Trust meeting.
      • Motion moved by Brett Lessley and motion seconded by Barry Steichen. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
4. Discussion, consideration and possible vote to allow the Chairman to execute documents to settle Claim No. 1206813 as discussed in the executive session. - ACTION (Presenters: Jay Helm)
   • Motion: Motion to allow the Chairman to execute documents to settle Claim No. 1206813 as discussed in the executive session.
     
   • Motion moved by Johnny Stephens and motion seconded by Brett Lessley. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
     
5. Discussion, consideration and possible vote to amend the reserved powers of the Trust to allow Management the authority to settle claims as discussed in the executive session. - ACTION (Presenters: Jay Helm)
   • Trust Resolution re Settlement Authority 2026.04.23.pdf
   • Motion: Motion to amend the reserved powers of the Trust to allow Management the authority to settle claims as discussed in the executive session as ammended.
     
   • Motion moved by Michael Herndon and motion seconded by Tracy Poole. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
     
6. Summary of the March 23, 2026, Quality Committee of the Trust Meeting-Information
   only (Presenters: Michael Herndon)
   • Quality Committee of the Trust Minutes 2026.03.23.pdf
     • Mike Herndon discussed the revised policies and different plans that were looked at and plans that may need to be revised. This time the Orange Team process improvement plan was looked at. Two new process improvement requests were approved.
       
   1. Information only
      1. ACHC Post Survey Compliance Monitoring-Informational only
         • ACHC Post Survey Compliance Monitoring. pdf
           
         • All post-survey results that needed to be addressed have been except for one action plan that is being addressed currently.
           
      2. Safety Committee Meeting Minutes March 4,2026- Informational only
         
         • Safety Commitee Meeting Minutes Minutes pdf
           
      3. CY2025 QAPI End of Year Evaluation 2025-Informational only
         
         • CY2025 QAPI End of Year Evaluation 2025.03.28 .pdf
           
         • Quality Assurance and Performance Improvement -QAPI- Plan.pdf
           
         • Catherine Gann gave an update on the CAP survey. Seven surveyors showed up for an all-day survey. The lead pathologist surveyor commented that he would be proud to work here and call this his lab.
7. Recommendations of the Medical Executive Committee from its meeting on April 15, 2026 (Presenters: Kathy Cook)
   • Credentialing Report 2026.04.pdf
     
   1. Discussion, consideration, and possible vote to approve the Organized Medical Staff Initial Appointments (Presenters: Kathy Cook)
      • These were approved at Credential Committee and MEC.
      • Motion:  Motion to approve the Organized Medical Staff Initial Appointments.
        
      • Motion moved by Johnny Stephens and motion seconded by Brett Lessley. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
        
   2. Discussion, consideration, and possible vote to approve the Organized Medical Staff Reappointments (Presenters: Kathy Cook)
      
      • These were approved at Credential Committee and MEC.
      • Motion:  Motion to approve the Organized Medical Staff Reappointments.
      • Motion moved by Johnny Stephens and motion seconded by Michael Herndon. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
   3. Discussion, consideration, and possible vote to approve the Organized Medical Staff Request for Staff Category Change (Presenters: Kathy Cook)
      
      • These were approved at Credential Committee and MEC.
      • Motion:  Motion to approve the Organized Medical Staff Request for Staff Category Change.
      • Motion moved by Michael Herndon and motion seconded by Brett Lessley. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
8. CONTRACTUAL AGREEMENTS and EMPLOYMENT ACTIONS (Presenters: Jay Helm)
   1. Discussion, consideration, and possible vote to authorize Management to execute documents for the purchase of Dialysis Machines-ACTION (Presenters: Erica Woolf)
      • SBAR CRRT 2026.04.23.pdf
      • Erica Wolfe discussed the five machines that are needed and the two platforms that were compared. The total cost avoidance was almost $1M between the two over five years.
        
      • Motion: Motion to authorize Management to execute documents for the purchase of Dialysis Machines.
      • Motion moved by Barry Steichen and motion seconded by Tracy Poole. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
        
   2. Discussion, consideration, and possible vote to authorize Management to execute documents for the purchase of Virtual Machine (VM) Hardware and Software - ACTION (Presenters: Finny Mathew)
      
      • Nutanix License Services Agreement 2026 2026.04.07.pdf
      • SBAR Virtual Machine (VM) Hardware and Software 2026.04.23.pdf
        
        Finny Mathew discussed why this is needed for virtual servers. This SBAR has two pieces, hardware and software license. The hardware is a must regardless of vendor, the software was chosen because of cost affordability
         
      • Motion: Motion to authorize Management to execute documents for the purchase of Virtual Machine (VM) Hardware and Software.
      • Motion moved by Brett Lessley and motion seconded by Barry Steichen. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
9. FINANCE COMMITTEE (Presenters: Brett Lessley)
   1. Review of Month to Date and Year to Date March 2026 Financials (Presenters: Eric Atkinson)
      • OSUMT Mar 2026 Financial Presentation - Trust.pdf
      • Eric Atkinson discussed this in detail at the Finance Committee meeting. Highlights included:
        
        • Solid volume increase in in-patient, surgery, GI and Cath Lab.
          
        • Month of March net income was $500,000 favorable to budget and TD $4M favorable to budget.
          
10. Discussion, consideration, and possible vote to approve insurance renewal for May 2026 - ACTION (Presenters: Eric Atkinson)
    • 26-27 Premium Summary.pdf
    • Eric Atkinson said the Finance Committee recommended that insurance renewal is moved forward for approval at the Trust.
    • Motion: Motion to approve insurance renewal for May 2026. 
    • Motion moved by Brett Lessley and motion seconded by Tracy Poole. Aye: Helm, Lessley, Herndon, Stephens, Poole, Steichen Nay: None Abstain: None
11. Oklahoma State University Medical Center President's Update - Finny Mathew, FACHE, MHA, President
    • 26.04.23 Finny.pdf
    • Finny Mathew gave updates on the following:
      • National trends-
        
        • OPPS Drug Acquisition Survey-OSUMC and Saint Francis did participate.
        • Al and ownership-Finny gave an example how putting something into the free chat GPT gives up ownership of the information.
          
        • Vendor consolidation
          
      • Major organizational initiatives
        
        • Resident hiring-294 hired this year
        • Retirement benefit transitions-moving investment options for employees
          
        • Interventional radiology-administration is working through issues between this group and cardiologists.
        • Nursing compensation review
          
    • Finny introduced the Director of Enterprise Relationships, Rick Birkner.
      1. Construction Update (Presenters: Catherine Gann)
         • Trust Construction Update 4-23-26.pdf
         • Catherine Gann gave an update on the following:
           • Hospital Expansion
             
             • Scheduled Final Completion date is set for 5/17/2028.
               
             •  Informed Board what is currently being worked on.
               
             • Tie-in to existing building will be sometime next summer.
           • Collinsville update:
             • Project kick-off was 1/12/2026.
             • Bid package will be released on 6/1/2026.
             • Final budget approval will be at the June Trust meeting.
               
12. Unfinished Business (Presenters: Jay Helm)
13. NEW BUSINESS (Presenters: Jay Helm)
    • Limited to Matters Not Known About and Which Could Not Have Been Reasonably Foreseen Prior to Posting of the Agenda
14. ANNOUNCEMENTS (if any) (Presenters: Jay Helm)
    
    1. Next regularly scheduled Trust meeting: Thursday, June 25, 2026, at OSUMC 744 West 9th St. Tulsa
       
15. ADJOURNMENT (Presenters: Jay Helm)

Minutes signed off by Oklahoma State University Medical Trust Finance Committee Secretary, Michael Herndon.

If you would like a copy of these minutes, please reach out to Terri Tinkler atosuma@okstate.edu.