OSU Medical Trust Minutes

OSU Medical Authority and Trust

Thursday , January 23 2025 1:30 PM CST
@ OSU-CHS, North Hall 4th Floor Boardroom, 1111 West 17th Street, Tulsa

Agenda

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at all entrances of Oklahoma State University Center for Health Sciences, 11111 West 17th Street; twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:
Members: Ellen Buettner, Doug Evans, Jay Helm, Michael Herndon, Barry Steichen, Billy Taylor
Guests: Eric Atkinson, Damon Baker, Adam Bradley, Melissa Cox, Mike Fields, Catherine Gann, Karlee Gholson, Finny Mathew, Eric Polak, Jessica Russell (remote), Bill Schloss, Terri Tinkler, Erica Woolf
Absent:
Members: Johnny Stephens

1. Call to order and establishment of a quorum - Jay Helm, Chairman
   • The meeting was called to order by Chairman Helm at 1:39 PM. After a roll call, Chairman Helm declared that a quorum of the Trustees of the Oklahoma State University Medical Trust was present for the meeting.
2. Discussion, consideration, and possible vote to approve the minutes from the December 5, 2024 meeting, and any amendments made thereto by Trustees - Jay Helm, Chairman - ACTION
   • File Name: Draft-OSU Medical Trust Minutes 12.5.2024.pdf
   • Motion: Motion to approve the minutes from the December 5, 2024, meeting, and any amendments made thereto by Trustees.
   • Motion moved by Michael Herndon and motion seconded by Billy Taylor. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
3. Reserved Time for Comments from Elected Medical Staff Leadership (if requested) - Adam Bradley, DO, Chief of Medical Staff
   • No comments at this time.
4. CONTRACTUAL AGREEMENTS and EMPLOYMENT ACTIONS - Jay Helm, Chairman
   1. Discussion, consideration and possible vote to engage with Sellers Dorsey to initiate a State Plan Amendment related to Managed Care GME Funding proposal - ACTION (Presenters: Eric Atkinson)
      • File Name: Managed Care GME Funding Opportunity SBAR.pdf
      • This was discussed in detail at the Finance Committee meeting and approved to be brought forward to the Trust. A final draft of the contract may be brought back for final review.
      • Motion: Motion to engage with Sellers Dorsey to initiate a State Plan Amendment related to Managed Care GME Funding proposal with final draft being signed by Chairman Jay Helm.
      • Motion moved by Doug Evans and motion seconded by Billy Taylor. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
5. FINANCE COMMITTEE - Doug Evans, Finance Committee Chairman
   1. Review of Month to Date and Year to Date December 2024 Financials (Presenters: Eric Atkinson)
      • File Name: December 2024 Financial Presentation - Trust.pdf
      • This was discussed in detail at the Finance Committee meeting. Highlights were touched on with no new questions or comments.
6. Discussion, consideration and possible vote to authorize OSUMCPS LLC administration to engage an architect and construction manager to design a medical clinic in Collinsville, Oklahoma - ACTION (Presenters: Bill Schloss)
   • Conceptual budget for construction, design fees and FF&E is $6.5 million. A final budget will be brought to the Trust for approval at the completion of construction documents for authorization to proceed.
   • File Name: PSLLC- Collinsville Assessment.01.20.25.pptx
   • This was discussed in detail in the Finance Committee meeting and approved to be brought forward to the Trust for approval. Trust members requested management review and potentially partner with existing physicians/existing practices in the market who may have an interest in joining OSU, PSLLC given the significant operational startup costs. Additionally, management is to connect with Trust Member Steichen regarding design optimization.
   • Motion: Motion to authorize OSUMCPS LLC administration to engage an architect and construction manager to design a medical clinic in Collinsville, Oklahoma.
   • Motion moved by Barry Steichen and motion seconded by Doug Evans. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
7. Discussion, consideration, and possible vote to approve the closure of Outpatient Dialysis - ACTION (Presenters: Erica Woolf)
   • File Name: SBAR Outpatient Dialysis Closure 2025.01.23.pdf
   • Erica Woolf gave the reasoning on why this is being closed. Finny Mathew gave more information on the costs of keeping this open versus closing it and informed the Board closing is more cost efficient.
   • Motion: Motion to approve the closure of Outpatient Dialysis.
   • Motion moved by Billy Taylor and motion seconded by Ellen Buettner. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
8. Discussion, consideration and possible vote to approve additional expenses related to the purchase of Baxter Drug Pumps - ACTION (Presenters: Erica Woolf)
   • File Name: SBAR Baxter Pump Implementation 2025.01.23.pdf
   • Erica Woolf gave the background on the purchase of the Baxter pumps. There was a piece missing in the original quote that was missed and this covers that amount. If we had known about this missing piece, it would not have changed the original request to purchase the pumps.
   • Motion: Motion to approve additional expenses related to the purchase of Baxter Drug Pumps.
   • Motion moved by Barry Steichen and motion seconded by Doug Evans. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
9. Discussion, consideration and possible vote to approve the purchase of a Nurse Call System (Presenters: Erica Woolf)
   • File Name: SBAR Nurse Call 1.23.25.pdf
   • Erica Woolf gave an update on this request and informed the Board the recommendation is now with the Rauland system instead of Jeron due to price changes because of the partnership with Saint Francis Health System. Jeron was the original recommendation.
   • Motion: Motion to approve the purchase of a Nurse Call System.
   • Motion moved by Billy Taylor and motion seconded by Michael Herndon. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
10. Recommendations of the Medical Executive Committee from its meeting on January 15, 2025- Chris Thurman, DO, Chief of Staff
    1. Discussion, consideration, and possible vote to approve the Organized Medical Staff Renewal Appoint. and Credentials, Additional Privilege Requests, Temporary Privilege Request, Staff Status Changes and Resignations - ACTION
       • File Name: 01-2025 CREDENTIALING REPORT FOR BOT.pdf
       • Adam Bradley went over the credentials and informed these passed through Credentialing Committee and MEC without issue.
       • Motion: Motion to approve the Organized Medical Staff Renewal Appoint. and Credentials, Additional Privilege Requests, Temporary Privilege Request, Staff Status Changes and Resignations.
       • Motion moved by Michael Herndon and motion seconded by Barry Steichen. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None
    2. Information Only
       • Quality Committee of the Trust Meeting Minutes
       • File Name: Quality Committee of the Trust Minutes 12.11.2024.pdf
       • Dr. Michael Herndon gave an update they are consistently going through the current policies and looking for changes that are needed. Listen to recording on pay for performance.
11. Oklahoma State University Medical Center President's Update - Finny Mathew, MНА, President
    • File Name: Administrator Update Trust 2025.01.23.pdf
    • Finny Mathew gave an update on major organization initiatives including Oracle, Oncology, Guidehouse engagement, outside opportunities, and leadership development.
      Senator Rader, former Tulsa mayor G.T. Bynum and two property insurance carriers have all visited OSUMC recently. We are in a better position for the next bidding of property insurance contracts.
      There are two events in the works including Sporting Clays on September 11th
      and groundbreaking on March 13th.
      1. Parking Garage Issues Update (Presenters: Catherine Gann)
         • Catherine Gann gave an update the completion date is March 5th. We are still coming in under budget.
12. Professional Services, LLC Update - Melissa Cox
    • File Name: PSLLC Update January 2025.pdf
    • Melissa Cox touched on the highlights from the Finance Committee meeting.
      MIP Comparison-This goes off of calendar year. Finished the year strong and maintained the measures we were already strong in. Breast screenings specifically went from 57% at the beginning of the year to 65% by the end. That is the highest MIPS for breast screening that we have seen.
      Provider updates on Orthopedics, Wound/Hyperbaric, and Gastroenterology. Expansion opportunities in breast reconstruction and plastic surgery, orthopedic surgery, and primary care growth.
      Melissa shared patient comments.
13. Unfinished Business - Jay Helm, Chairman
14. NEW BUSINESS (Limited to Matters Not Known About and Which Could Not Have Been Reasonably Foreseen Prior to Posting of the Agenda) - Jay Helm, Chairman
    • None
15. ANNOUNCEMENTS (if any) - Jay Helm, Chairman
    1. Next regularly scheduled Trust meeting: Thursday, March 27, 2025, at OSU-CHS, 1111 W. 17th St.. Tulsa
16. ADJOURNMENT – Jay Helm, Chairman
    • Motion: Motion to adjourn meeting at 2:24 PM.
    • Motion moved by Barry Steichen and motion seconded by Ellen Buettner. Aye: Helm, Herndon, Evans, Taylor, Steichen, Buettner Nay: None Abstain: None

Minutes signed off by Oklahoma State University Medical Trust  Chairman, Jay Helm.

If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.