OSU Medical Trust Minutes

OSU Medical Trust

Thursday, March 26, 2026 1:15 PMCDT @ OSU Medical Center, 2nd Floor Executive Boardroom, 744 W. 9th St., Tulsa

Agenda

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at entrances of Oklahoma State University Center for Health Sciences and Oklahoma State University Medical Center twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:

Members: Clay Bullard, Jay Helm, Michael Herndon, Brett Lessley, Barry Steichen, Johnny Stephens

Guests: Eric Atkinson, Damon Baker, Rick Brewster (remote), Kathy Cook, Mike Fields, Courtney Finocchiaro, Catherine Gann, Finny Mathew, Eric Polak, Russell Ramzel (remote), Terri Tinkler, Brandon Whitworth (remote), Erica Woolf

Absent:

Members: Tracy Poole

1. Call to order and establishment of a quorum (Presenters: Jay Helm)
   1. The meeting was called to order by Chairman Helm at 2:17 PM. After a roll call, Chairman Helm declared that a quorum of the Trustees of the Oklahoma State University Medical Trust was present for the meeting.
2. Discussion, consideration, and possible vote to approve the minutes from the January 22, 2026 meeting, and any amendments made thereto by Trustees - ACTION (Presenters: Jay Helm)
   1. 1. File Name: raft-OSU Medical Trust Minutes 1.22.2026. pdf
      2. Motion: Motion to approve the minutes from the January 22, 2026 meeting, and any amendments made thereto by Trustees.
      3. Motion moved by Michael Herndon and motion seconded by Johnny Stephens. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
3. Proposed Executive Session (Presenters: Jay Helm)
   1. Discussion and possible vote to enter Executive Session for the following purposes: - ACTION (Presenters: Jay Helm)
      1. Pursuant to 25 O.S. § 307(B) (Presenters: Brandon Whitworth, FinnyMathew)
         • Confidential communications between the Board and its attorney(s) concerning a pending investigation, claim, or action where the Board's attorney has determined that disclosure will seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest as authorized under 25 O.S. § 307(B)(4), including the following: Review, discuss, and/or consider a settlement agreement for Patient "SW" as it relates to pending and/or anticipated litigation matters, and potential and/or pending legal risks.
      2. Pursuant to 25 O.S. § 307(B) (Presenters: Brandon Whitworth, Finny Mathew)
         • Confidential communications between the Board and its attorney(s) concerning a pending investigation, claim, or action where the Board's attorney has determined that disclosure will seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest as authorized under 25 O.S. § 307(B)(4), including the following: Review, discuss, and/or consider the independent third party investigation results of multiple compliance complaints, general complaints, and Open Records request submitted by Dr. Matthew Comstock.
      3. Pursuant to 25 O.S. § 307(B)(4) (Presenters: Erica Woolf)
         • Confidential communications between the Board and its attorney(s) concerning pending or potential investigations) and/or claims related to the contract performance of Quanta Dialysis Technologies, Inc. in connection with its dialysis machine(s) where the Board's attorney has determined disclosure will seriously impair the ability of the Board to conduct the investigation(s) and/or claims in the public interest as authorized under 25 O.S. § 307(B)(4), including the following: Review, discuss, and/or consider pending and/or anticipated litigation matters, and potential and/or pending legal risks.
      4. Pursuant to 63 O.S. § 3290(D); 25 O.S. § 307(B)(7); 12 O.S. § 2508; 78 O.S. § 86;51 O.S. § 24A.19 (Presenters: Finny Mathew, Eric Polak)
         • Discussion of confidential and/or proprietary information submitted to or compiled by the Trust including the following: Review and/or discuss strategic plans which include marketing plans, financial statements, trade secrets, research concepts, methods or products, and other proprietary information including a potential management agreement, growth options, partnerships, market research/analysis, and potential costs of same.
           
      • Motion: Motion to enter into Executive Session.
        
      • Motion moved by Johnny Stephens and motion seconded by Brett Lessley. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
        
   2. Discussion, consideration, and possible vote to adjourn the Executive Session and reconvene to the Trust Meeting - ACTION (Presenters: Jay Helm)
      • Motion: Motion to exit Executive Session.
      • Motion moved by Brett Lessley and motion seconded by Johnny Stephens. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
        
4. Discussion, consideration and possible vote to allow the Chairman to execute documents to settle claim for patient "SW as discussed in the executive session. - ACTION 
   • Motion: Motion to vote to allow the Chairman to execute documents to settle claim for patient
     "SW" as discussed in the executive session. 
   • Motion moved by Brett Lessley and motion seconded by Johnny Stephens. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
   • Barry Steichen asked if a dollar amount can be set on what goes to the Chairman for
     approval and what must come before the entire Board for approval. Mike Fields
     informed adoption of a cutoff is something that is being worked on and a
     recommendation will be brought back to the board for consideration.
5. Discussion, consideration and possible vote to allow the Chairman to execute documents to settle claim with Quanta Dialysis Technologies, Inc. as discussed in the executive session. - ACTION
   • Motion: Motion to vote to allow the Chairman to execute documents to settle claim with Quanta Dialysis Technologies, Inc. as discussed in the executive session. 
   • Motion moved by Brett Lessley and motion seconded by Barry Steichen. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
6. V. Summary of the March 23, 2026, Quality Committee of the Trust Meeting (Presenters: Michael Herndon)
   1. Information Only
      1. Quality Committee of the Trust Minutes
         1. Quality Committee of the Trust Meeting Minutes 01.15.26.pdf
            
         2. Michael Herndon gave an update that policies were reviewed in detail and there were process improvement requests from different departments that were discussed.
            
      2. ACHC Post Survey Compliance Monitoring
         
         1. ACHC Post Survey Compliance Monitoring.pdf
            
         2. Michael Herndon informed we are still working through our post ACHC corrective plan.
7. CONTRACTUAL AGREEMENTS and EMPLOYMENT ACTIONS (Presenters: Jay Helm)
   1. Discussion, consideration, and possible vote to approve resident and fellow salary increases for the next academic year. - ACTION (Presenters: Eric Atkinson)
      • A lengthy discussion was had during Finance Committee and the committee recommended a 6% increase.
      • Motion: Motion to approve resident and fellow salary increases of 6% for the next
        Motion moved by Brett Lessley and motion seconded by Johnny Stephens. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
8. Recommendations of the Medical Executive Committee from its meeting on March 18, 2026 (Presenters: Damon Baker)
   1. Discussion, consideration, and possible vote to approve the Medical Staff initial applications - ACTION (Presenters: Damon Baker)
      
      • Credentials Report 2026.03.18.pdf
        
      • Dr. Baker introduced Dr. Kathy Cook as the new Chief of Staff. These applications were approved at Credential Committee and MEC. During this section Dr. Baker also informed the Trust Dental Assistants wil be moved from the contract system to the medical staff system. A letter from a supervising dentist is required. physician is credentialed.
        
      • Motion: Motion to approve the Medical Staff initial applications.
        
      • Motion moved by Johnny Stephens and motion seconded by Barry Steichen. Aye: Helm, Lessley, Herndon, Stephens, Bulard, Steichen Nay: None Abstain: None
        
   2. Discussion, consideration, and possible vote to approve the Medical Staff reappointment applications - ACTION (Presenters: Damon Baker)
      
      • Credentials Report 2026.03.18.pdf
        
      • These were approved at Credential Committee and MEC.
      • Motion: Motion to approve the Medical Staff reappointment applications. 
      • Motion moved by Johnny Stephens and motion seconded by Barry Steichen. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
        
   3. Discussion, consideration, and possible vote to approve the Medical Staff requestfor additional privileges - ACTION (Presenters: Damon Baker)
      
      • Credentials Report 2026.03.18.pdf
        
      • These were approved at Credential Committee and MEC.
      • Motion: Motion to approve the Medical Staff reappointment applications.
      • Motion moved by Barry Steichen and motion seconded by Johnny Stephens. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
   4. Discussion, consideration, and possible vote to approve the Medical Staff request
      for temporary privileges applications - ACTION (Presenters: Damon Baker)
      
      • Credentials Report 2026.03.18.pdf
      • These were approved at Credential Committee and MEC.
      • Motion: Motion to approve the Medical Staff request for temporary privileges applications.
      • Motion moved by Johnny Stephens and motion seconded by Clay Bullard. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
   5. Discussion, consideration, and possible vote to approve the Medical Staff category change requests - ACTION (Presenters: Damon Baker)
      • Credentials Report 2026.03.18.pdf
      • These were approved at Credential Committee and MEC.
      • Motion: Motion to approve the Medical Staff category change requests.
      • Motion moved by Johnny Stephens and motion seconded by Brett Lessley. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None
9. FINANCE COMMITTEE (Presenters: Brett Lessley)
   
   1. Review of Month to Date and Year to Date February 2026 Financials (Presenters:
      Eric Atkinson)
      
      • SUMT Jan and Feb 2026 Financial Presentation - Trust.pdf
        
      • Eric Atkinson gave a summary of the discussion at the Finance Committee meeting. We finished the month about $900,000 favorable to budget brought us year to date to $3.6 million favorable to budget.
        
10. OSUMC Professional Services, LLC Update (Presenters: Eric Polak)
    • Final PSLLC Update Slides 2.2026.pdf
    • Eric Polak went over the PS, LLC Clinic Volume Comparison, Patient Satisfaction chart, gave an update on physician recruiting, additional clinic locations of 21st and Harvard, 66th and Riverside, 91st and HWY 75, and the Riverside clinic. He also highlighted patient comments.
11. Oklahoma State University Medical Center President's Update (Presenters: Finny Mathew)
    • President Update Trust 2026.03.26.pdf
    • Finny Mathew gave the Trust information on the following:
      • National Trends-340b changes, OPPS Drug Acquisition Survey, Leapfrog lawsuit, immigration policy and H1-B, affordability and middlemen, drug pricing impacts, pricing transparency
      • Major organization initiatives-TSET Grant Management (TSET will be having their May board meeting here), the nursing compensation review, programmatic/service line development and system coordination between OSU-CHS and OSUMC so we can be more competitive in the market.
    1. Construction Update (Presenters: Catherine Gann)
       
       • All the projects are going well and there was a ribbon cutting on c-section today. The first scheduled c-section will be the week of April 6th.
         
12. Unfinished Business - Jay Helm, Chairman
    
13. NEW BUSINESS (Limited to Matters Not Known About and Which Could Not Have Been Reasonably Foreseen Prior to Posting of the Agenda) (Presenters: Jay Helm)
    
14. ANNOUNCEMENTS (Presenters: Jay Helm)
    
    1. Reminder: Submission of conflict of interest statements, board evaluations, and annual attestation
       
    2. Next regularly scheduled Trust meeting: Thursday, April 23, 2026, at OSUMC 744 West 9th St. Tulsa
       
15. ADJOURNMENT (Presenters: Jay Helm)
    • Motion: Motion to adjourn the meeting at 3:33 PM.
    • Motion moved by Brett Lessley and motion seconded by Barry Steichen. Aye: Helm, Lessley, Herndon, Stephens, Bullard, Steichen Nay: None Abstain: None

Minutes signed off by Oklahoma State University Medical Trust Finance Committee Secretary, Michael Herndon.

If you would like a copy of these minutes, please reach out to Terri Tinkler atosuma@okstate.edu.