OSU Medical Trust Minutes

OSU Medical Trust

10/23/2025 1:30 PMCDT @ OSU Medical Center, 2nd Floor Boardroom, 744 W. 9th St., Tulsa

Agenda

Notice of the meeting was given in writing to the Oklahoma Secretary of State more than forty-eight (48) hours prior to the meeting, and the agenda of this meeting was posted at all entrances of Oklahoma State University Center for Health Sciences, 11111 West 17th Street; twenty-four (24) hours prior to such meeting, excluding Saturdays, Sundays, and legal holidays, in compliance with the Oklahoma Open Meeting Act.

Attendance

Present:

Members: Clay Bullard, Jay Helm, Michael Herndon, Brett Lessley, Tracy Poole, Johnny Stephens

Guests: Eric Atkinson, Damon Baker, Adam Bradley, Melissa Cox, Deborah Dage, Mike Fields, Catherine Gann, Karlee Gholson, Amanda Hardt, Heidi Holmes, Jami Longacre, Finny Mathew, Eric Polak, Jessica Russell, Terri Tinkler, Erica Woolf

Absent:

Members: Barry Steichen

Call to Order and Establishment of a Quorum (Presenters: Jay Helm)
1. The meeting was called to order by Chairman Helm at 1:41 PM. After a roll call, Chairman Helm declared that a quorum of the Trustees of the Oklahoma State University Medical Trust was present for the meeting.
Discussion, Consideration, and Possible Vote to Approve the Minutes from the August 28, 2025, Meeting and any Amendments made Thereto by Trustees - ACTION (Presenters: Jay Helm)
1. 1. File Name: Draft-OSU Medical Trust Minutes 2025.08.28.pdf
  2. Motion: Motion to approve the minutes from the August 28, 2025, meeting and any amendments made thereto by Trustees.
  3. Motion moved by Michael Herndon and motion seconded by Brett Lessley. Aye: Helm, Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
Summary of the August 20, 2025, Quality Committee of the Trust Meeting (Presenters: Michael Herndon)
1. Dr. Herndon provided a summary if the August 20, 2025, Quality Committee meeting. He reported that policies and procedures remain under review and noted improvements in dashboards for two teams, with upward trends in most categories. Over the past two years, VBP resulted in a negative impact of more than $500,000; however, current data forecasts a positive $40,000. Dr. Herndon commended the hospital staff for their quality work and acknowledged that the team is addressing patient satisfaction scores.
2. Information Only
  - File Name: Quality Committee of the Trust meeting minutes 2025.08.pdf
  - File Name: Safety Committee Meeting Minutes 2025.03.pdf
  - File Name: Gray Team PI Report - 2024.08 through 2025.08.pdf
  - File Name: Orange Team PI Report - 2025.01 through 2025.09.pdf
  - File Name: ACHC Compliance Monitoring for QC 2025.10.pdf
Recommendations of the Medical Executive Committee from its meeting on October 15, 2025 (Presenters: Adam Bradley)
1. Discussion, consideration, and possible vote to approve the organized medical staff renewal appoint. and credentials, additional privilege requests, temporary privilege request, staff status changes and resignations - ACTION
  1. File Name: Credentials Report 2025.10.pdf
2. Adam Bradley commented these went through MEC and Credentialing Committee without concern and are recommended for approval.
3. Motion: Motion to approve the organized medical staff renewal appoint. and credentials, additional privilege requests, temporary privilege request, staff status changes and resignations.
4. Motion moved by Tracy Poole and motion seconded by Johnny Stephens. Aye: Helm, Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
Reserved Time for Comments from Elected Medical Staff Leadership (Presenters: Adam Bradley)
1. Adam Bradley reported the physician meet and greet went well and the attendees enjoyed it. December 9th will be the professional staff meeting which will be the last of the year. He congratulated Dr. Damon Baker for being named the President of the American College of Osteopathic Internists at the national level.
Executive Committee of the Trust - Informational (Presenters: Jay Helm)
1. List of physicians approved by the executive committee
  1. File Name: CREDENTIALING REPORT 2025.09.pdf
CONTRACTUAL AGREEMENTS and EMPLOYMENT ACTIONS (Presenters: Jay Helm)
1. Discussion, consideration and possible vote to approve the FY2025 Director and Manager Discretionary Bonus (Presenters: Finny Mathew)
  1. Subject to approval by OSUMA of the FY2025 audited financial statements. The President, CFO, and CNO are excluded.
    1. File Name: Manager and Director Incentive SBAR 2025.10.23.pdf
  2. Finny Mathew informed this was recommended at the Finance Committee meeting to move to the Trust for approval. The cost is already encumbered in the FY25 financials as were accepted by the OSUMA audit and are actually less than budgeted. An outside company looked at manager and director compensation to ensure they are within fair market value. This is strictly for managers and directors within the organization, not the President, CFO, or CNO. This was discussed in detail in the Finance Committee meeting and there were no new questions or concerns.
  3. Motion: Motion to approve the FY2025 Director and Manager Discretionary Bonus.
  4. Motion moved by Brett Lessley and motion seconded by Tracy Poole. Aye: Helm, Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
FINANCE COMMITTEE (Presenters: Eric Atkinson)
1. Review of Month to Date and Year to Date September 2025 Financials
  1. File Name: OSUMT September 2025 YTD and August 2025 Financial Presentaton - trust.pdf
  2. Eric Atkinson gave a recap of the discussion at the Finance Committee meeting. Highlights include
    - September month and YTD have strong inpatient volumes.
    - Surgical volume is exceeding our budget to prior year.
    - For the current month, we were up to about 36% from our budget, primarily driven from large orthopedic and general surgery volumes.
    - Seeing an increase in GI volume.
    - PS, LLC is seeing higher volumes than anticipated due to new providers bringing in additional work than was expected.
    - Finished the month and YTD revenue favorable to budget.
2. Discussion, Consideration and possible vote to approve additional capital expenditures for the Hyperbaric Oxygen Project - ACTION (Presenters: Erica Woolf, Eric Atkinson)
  1. File Name: SBAR Facility Updates for HBO Chambers 10.20.2025.pdf
  2. Erica Woolf gave an overview of what was discussed in the Finance Committee meeting. The hyperbaric chamber project requires some additional capital to become operational and get things up to the current code. The required capital is going to be reallocated out of current capital that was already approved. No additional funding is being requested. The Finance Committee recommended this move forward to the Trust for approval.
  3. Motion: Motion to approve additional capital expenditures for the Hyperbaric Oxygen Project.
  4. Motion moved by Brett Lessley and motion seconded by Johnny Stephens. Aye: Helm, Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
2026 Committee Assignments
1. File Name: 2026 Committee Assignments.pdf
2. The board reviewed the assignments
Discussion, consideration and possible vote to approve the meeting schedule for calendar year 2026 - ACTION (Presenters: Jay Helm)
1. File Name: OSUMA CY 2026 meetings.pdf
2. The time for Finance is to be moved to starting at 12:00 pm, Authority to 1:00pm and Trust to 1:15pm.
3. Motion: Motion to approve the meeting schedule for calendar year 2026 with the time changes.
4. Motion moved by Tracy Poole and motion seconded by Brett Lessley. Aye: Helm, Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
Oklahoma State University Medical Center President's Update (Presenters: Finny Mathew)
1. File Name: Administrator Update Trust 2025.10.23.pptx
  1. Finny Mathew reported on the following:
    - National trends with price transparency, AI, and Medicare cuts.
    - Major organizational initiatives with call light installation and McAlester hospital initiative.
    - Staffing changes with Director of Strategy and ICU manager.
    - TSET is a $50 million grant ask. Presentation is on November 3, 2025, and the standardized presentation has been submitted.
    - International presentations for our implementation of Oracle in Las Vegas
  2. Construction Update (Presenters: Catherine Gann)
    1. File Name: Construction Update 10-23.pptx
    2. Catherine Gann reported on the following:
      - C-section-approved budget of $6 million, OSDH 50% visit completed, project completion date is February 2026.
      - Hospital expansion-skybridge construction on VA site near complete, mass excavation and shoring has started, OSDH and City of Tulsa permitting in under review.
      - Collinsville clinic-Letters of interest for architect and construction manager at risk were due on 10/10/2025, committee evaluation happened on 10/17/2025, finalist interviews will occur prior to the end of the calendar year.
  3. Dr. Baker Recognition
    1. File Name: Dr. Baker.pdf
    2. Dr. Baker has been named President of the American College of Osteopathic Internists and there is a reception for him on October 28th
  4. Oklahoma State University Press Release Regarding Management Agreement Renewal
    1. File Name: OSU Medical Center Press Release 2025.09.pdf
    2. Chairman Helm thanked the Saint Francis for providing an executive team that have made such a difference. We have extended the management agreement which allows us to move forward with a Level 1 Trauma partnership.
PSLLC Update (Presenters: Melissa Cox)
1. File Name: OSU PSLLC October 2025.pdf
2. Melissa Cox gave a high-level overview of how the PSLLC is performing which was talked about in detail at the Finance Committee meeting. Now new questions or comments.
Unfinished Business (Presenters: Jay Helm)
1. None
NEW BUSINESS (Limited to matters not known about and which could not have been reasonably foreseen prior to posting of the agenda) (Presenters: Jay Helm)
1. None
ANNOUNCEMENTS (Presenters: Jay Helm)
1. Next regularly scheduled Trust meeting: Thursday, December 11, 2025, at OSU Medical Center, 744 W. 9th Street, Tulsa
  - This is being moved to 1:15pm
EXECUTIVE SESSIONS (Presenters: Jay Helm)
1. Discussion and possible vote to enter Executive Session pursuant to 25 O.S. § 307(B) - ACTION (Presenters: Jay Helm)
  1. Motion: Motion to enter into Executive Session.
  2. Motion moved by Clay Bullard and motion seconded by Johnny Stephens. Aye:
    Helm, Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
2. Discussion regarding information technology of the public body pursuant to 25
  O.S. § 307(B)(11)(e)(1-7) including the following: (Presenters: Heidi Holmes, Finny
  Mathew)
  1. sign or functional schematics that demonstrate the relationship or connections between devices or systems;
  2. system configuration information;
  3. security monitoring and response equipment placement and configuration;
  4. specific location or placement of systems, components or devices;
  5. system identification numbers, names, or connecting circuits;
  6. business continuity and disaster planning, or response plans; and/or
  7. investigation information directly related to security penetrations or denial of services.
3. Discussion of confidential communications between the Board and its
  attorney(s) concerning pending or potential investigation(s) and/or claims as
  authorized under 25 O.S. § 307(B)(4)
  1. The Board's attorney has determined disclosure will seriously impair the ability of the Board to conduct the investigation(s) and/or claims in the public interest as authorized under 25 O.S. § 307(B)(4).
  2. Review, discuss, and/or consider the follow-up to the letter regarding OSU-CHS general surgery call coverage and performance of the contract, as it relates to pending and/or anticipated litigation matters, and potential and/or pending legal risks.
4. Discussion of confidential and/or proprietary information submitted to or compiled by the Trust under 63 O.S. § 3290(D); 25 O.S. § 307(B)(7); 12 O.S. § 2508; 78 О.S. § 86; 51 O.S. § 24A.19; including the following: (Presenters: Eric Polak, Finny Mathew)
  1. Review and/or discuss strategic plans which include marketing plans, financial statements, trade secrets, research concepts, methods or products, and other proprietary information including a potential management agreement, growth options, partnerships, market research/analysis, and potential costs of same.
5. Discussion, consideration, and possible vote to adjourn the Executive Session and
  reconvene to the Trust Meeting - ACTION (Presenters: Jay Helm)
  1. Motion: Motion to adjourn the Executive Session.
  2. Motion moved by Tracy Poole and motion seconded by Brett Lessley. Aye: Helm,
    Poole, Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None
ADJOURNMENT (Presenter: Jay Helm)
1. Motion: Motion to adjourn the meeting at 3:12 P.M.
2. Motion moved by Tracy Poole and motion seconded by Brett Lessley. Aye: Helm, Poole,
  Lessley, Bullard, Herndon, Stephens Nay: None Abstain: None

Minutes signed off by Oklahoma State University Medical Trust Finance Committee Secretary, Michael Herndon.

If you would like a copy of these minutes, please reach out to Terri Tinkler at osuma@okstate.edu.

Center for

Health Sciences

Search

Quicklinks

Logins

Departments

Academics

Trending Now

OSU Medical Trust Minutes