Remote Work

Remote work is a work arrangement where the employee works outside of the campus office at an alternate location. The following will provide guidance and resources for those whose job duties allow remote work.

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Create a Plan

Identify the roles that are critical to your business operations and determine whether those individuals can carry out their jobs while working remotely. If you can proceed, the next critical component is assessing your technological capabilities.

 

• Do you have the support in place to assist with the inevitable questions and IT problems that will arise?
• Do you have sufficient security and privacy protocols in place?

 

Considering these questions will help you determine whether you can move forward with a remote work plan.

 

• SUPERVISOR TOOLS
  • As a supervisor of remote employees, keep in mind:
    1. Set clear expectations.
    2. Create a communication plan.
    3. Manage all employees the same, whether working remote or working on-site.
    4. Engage with your employees regularly.
  • When considering and communicating a work plan for your employees consider communicating the following:
    • Remote work does not equal free leave. Staff should document work they are performing from home. Any time not spent working should be recorded as appropriate leave to equal a 40 hour work week, or an 8 hour work day for full-time employees
    • A work plan with objectives needs to be written and sent to your supervisor. This should be an outline of a set of tasks/responsibilities you will be performing each week. Please keep measurable outcomes in mind.
      1. Is there research they can do? Benchmarking?
      2. Are there e-files or shared drives that can be reviewed and organized?
      3. Are there documents that can be developed or edited?
      4. Is there specific software or soft-skills training that can be assigned during this time? (Manager LMS Guide)
      5. At the end of the workweek, your report should be sent to your supervisor. Items may come up that were not addressed in your original work plan, but should be included in your final report.

 

Important Links

• Supervisor Guidance
• Tips To Effectively Manage Remote Employees
• What Employees Need from Leaders Right Now
• OSU-CHS Remote Work Procedure

 

• EMPLOYEE TOOLS
  1. Create a communication plan with your supervisor.
  2. Determine the proper equipment you require for your remote workspace.
  3. Maintain the same schedule as if you were still in the office
  4. Prepare for your work as if you were still in the office
  5. Set boundaries and schedule breaks throughout the day.

Important Links

• Learning to Work From Home
• How to Prevent Loneliness in a Time of Social Distancing
• How to Make Sure Social Distancing and Self-Isolation Don't Hurt Your Mental Health

 

Required Forms

Complete the following forms for remote work consideration:

1. Remote work suitability assessment
2. Remote work policy agreement
3. IT remote work agreement
4. Submit to Human Resources at tulsa.hr@okstate.edu 

 

Campus Resources

• OSU CHS Remote Work Procedures
• Supervisor Guidance
• Remote Work FAQ
• IT Resources for Remote Access
• Linkedin Learning Resources for Remote Work