Research Days FAQs
FAQs will be updated regularly, so be sure to check back soon!
- When will the presentation dates and times be released?
Virtual events will be held the week of February 22nd – 26th. We are actively working to identify speakers and determining their availability. We will release dates and times as we are able and will post on our Research Days webpage.
I submitted an abstract for the poster option only, now what?
You will receive instructions by email on how to upload your poster and video walkthrough. All of the materials you provide will be compiled and made available on-demand for others to view. Following the close of the abstract submission period, there will be a review period. Abstracts will be reviewed by a committee, and some will be selected and organized into groups of 4-6 based on topics/themes of interest. Each group will be available via a Zoom meeting for a 30-minute live Q&A session. Our goal is to make the virtual discussions as dynamic as possible. For those invited to participate in the virtual sessions, we will do our best to work with your schedules to determine best date/time. For those that opted to be judged by a panel, you will receive judges’ feedback once your abstract, video, and digital poster are reviewed in February.
I submitted an abstract for the traditional live presentation option (not the poster
option), now what?
You will receive an email acknowledging your submission. The abstract you provide will be made available on-demand for others to view. We will do our best to accommodate your availability for a live presentation session in coordination with other presenters. For those that opted to be judged by a panel, you will receive judges’ feedback once your abstract and live presentation are viewed.
How do I upload my poster and video walkthrough?
Instructions will be emailed once abstracts are submitted through the portal on the Research Days website.
Do I need to upload a video walkthrough of my poster?
Yes. This is a requirement, particularly if you would like your poster judged.
Walkthroughs should be no longer than 5 minutes in length. The video file should be in a mp4 format. An invitation will be emailed to you for you to upload your file after your abstract is submitted through the portal posted on the Research Days website.
What video recording platform should I use for the video walkthrough?
You can use any platform to record your video, as long as the final file is in mp4 format. Zoom or PowerPoint are two good (and free) options.
- Will my poster presentation be judged?
Only if you indicated “yes” on your submission form.
To streamline the judging process and provide in-depth feedback to authors, judging will occur prior to the poster presentation events. A panel of experts (faculty/staff) will review your
1) abstract submission, 2) virtual poster submission, and 3) video walk-through to assess:
- Overall visual
- Are the components of the presentation balanced across the space?
- Do text and graphics engage the reader?
- Overall content
- Are the components of the presentation organized in a logical flow (from background through significance)?
- Do the findings support the conclusions?
- Overall impact
- Does the research have the potential to make a novel contribution to the field?
- Does the poster convey the potential implications of the research findings?
Those requesting to be part of the judging process will be required to submit their final digital poster product by: Monday, February 15th at 5pm. Additional details will be emailed to authors.
Anonymous feedback from the panel of judges will be provided back to the poster authors.
Will I give a full walkthrough of my poster material during the live poster Q&A session?
No. Due to time constraints, there will not be adequate time for a full presentation of each presenter’s poster material. Attendees are strongly encouraged to view poster materials ahead of time and to come to the scheduled Zoom sessions with questions already prepared. Poster presenters are particularly encouraged to view the poster materials of the other presenters in their Q&A Session.
Can I present additional slides/information during the live poster Q&A session?
No. Because sessions will have up to six presenters, presenters will be unable to show additional materials. Attendees will be encouraged to view the poster materials on their own computer or device during the session, and they are also encouraged to come to the sessions with questions already prepared.
Will I be able to present in a live Q&A session if I don’t submit my abstract?
No. Due to time constraints, there will not be adequate time for presentation of material that was previously unshared. The time will be used for attendees who have already viewed poster materials to ask questions of presenters. Abstracts are due January 15, 2021.
Will my poster be available online after the meeting? Will people be able to download
Yes. We recognize that this is different from an in-person meeting, and we ask presenters to keep this in mind as they decide what information and data to include in their posters.
Your walkthroughs will be available on the Research Office website for viewing. "No tweet", "no photo" posters will not be added to the video library unless you contact email@example.com
The Medical Library began adding posters to OSU's institutional research repository (shareok.org) in February 2020. "No tweet", "no photo" posters will not be added to SHAREOK. Please send an email to firstname.lastname@example.org if you do not wish for your poster to be added or if you prefer that it be added at a later date.
- Do you have any guidelines for creating a digital poster?
The Medical Library has guidance for posters. Visit their link to find more information regarding poster sizing, templates, logos, and coloring. https://libraryguides.health.okstate.edu/posters
I have preliminary/sensitive data that I’m not comfortable posting online at this
time. Can I still participate?
Yes. Use your best judgment when deciding what information to include on your poster.
Describing your project rationale and planned methodology, etc. can still garner valuable feedback from the community.
Again, "No tweet", "no photo" posters will not be added to the Research Office website or SHAREOK. Please send an email to email@example.com and firstname.lastname@example.org
Will posting my poster for Research Days count as pre-publication sharing of my research?
As with the posting of preprints, journals will approach this issue differently. Although most journals now allow authors to submit a preprint before they submit their manuscript, other journals consider preprints to be pre-publication sharing of your research. Use your best judgment when deciding what information to include on your poster.
Due to lab closures and other circumstances, I have been unable to complete experiments
I wanted to include in my poster. Can I still present?
Yes. We understand that no one’s 2020 has gone according to plan! We encourage you to participate with as much of your research as you’re able to present. Discussing your work with others in the field can be enriching even in the face of disruption.
- I still have a question not answered by the FAQs. Who should I contact?
If you still have questions about Research Days, please email email@example.com