Research Days FAQs

FAQs will be updated regularly, so be sure to check back soon!

Updated 2/28/2025

• Can I attend Research Week events if I am not presenting?
  Yes! All are welcome to attend Research Week events. All events are free and no registration is required unless stated otherwise.
• Do I need to be part of a formal program to participate in Research Week?
  No. All OSU CHS affiliates currently doing research are encouraged to apply. 
• Can I present research I did with a researcher who is not from OSU CHS?
  Yes! You are welcome to apply if you are an OSU CHS affiliate, regardless of where you performed your research. If you did your research project at another institution, you may need to get your abstract approved by the faculty mentor you worked with there.
• Can I submit more than one abstract?
  Yes! There is no Abstract or BioArt submission limit. To submit an additional abstract, restart the submission process by clicking the link on the Research Week homepage.
• What if there is an update I need to make to my poster?
  You are welcome to update your poster with changes you develop between the abstract submission deadline and presentation day. However, it may not be feasible to amend the abstract printed in our Abstract Book after the submission deadline. 
  
  Please work with Library staff if you need to update and re-print your poster after the poster printing deadline. 
• When will the presentation dates and times be released?

  Events will be held the week of February 9-13. We are actively working to identify speakers and determining their availability. 

   

  We expect to schedule workshops over the lunch hour throughout the week hosted by departments across campus, such as, Pre-Award Administration, Graduate Programs, Office of Medical Student Research and others.  Once the submission portal is closed, the Research Week Team can finalize the schedule and will release dates and times, posting on our Research Week webpage.

• What are the abstract requirements?

  Please be sure your file is < 1MB
  
  Please ensure that your abstract contains no more than 500 words. Please avoid diagrams, illustrations, tables, references or graphics in the abstract. Provide maximum relevant information in the abstract and if the subject matter is empirical, the following structure is obligatory: background, methods, results, conclusions, keywords.
  
  For case reports, the following structure is obligatory: background, case presentation, and discussion, keywords.

   

  View the abstract template before you submit.

• I submitted an abstract for the poster option only, now what?

  You will receive instructions by email on how to upload your poster and required video walkthrough from the chsresearchday service account once the submission portal closes. All of the materials you provide will be compiled and made available on-demand for others to view. For those that opted to be judged by a panel, you will receive judges’ feedback once your abstract, video, and digital poster are reviewed prior to the first event in February. 

  Uploading your mp4 file is to assist in caputuring scholarly activity and research output. Submitting a mp4 file does not substitute presenting your research during Research Week.

   

• I submitted an abstract for the traditional live oral presentation option (not the poster option), now what?

  You will receive an email from the chsresearchday service account acknowledging your submission. The abstract you provide will be made available on-demand for others to view. We will do our best to accommodate your availability for a live presentation session in coordination with other presenters. For those that opted to be judged by a panel, you will receive judges’ feedback once your abstract and live presentation are viewed.

• How do I upload my poster and video walkthrough?

  Instructions will be emailed once abstracts are submitted through the portal on the Research Week website.
  
  

• Do I need to upload a video walkthrough of my poster?

  Yes! This is a requirement, particularly if you would like your poster judged.

  Walkthroughs should be no longer than 5 minutes in length. The video file should be in a mp4 format. An invitation will be emailed to you for you to upload your file after your abstract is submitted through the portal posted on the Research Days website.

  Be sure to view last year's submissions! Links are on the Research Week main page.
  Uploading your mp4 file is to assist in caputuring scholarly activity and research output. Submitting a mp4 file does not substitute presenting your research during Research Week.

• What video recording platform should I use for the video walkthrough?

  You can use any platform to record your video, as long as the final file is in mp4 format. Zoom or PowerPoint are two good (and free) options.

• Will my poster presentation be judged?

  Only if you indicated “yes” on your submission form.

   

  To streamline the judging process and provide in-depth feedback to authors, judging will occur prior to the poster presentation events. A panel of experts (faculty/staff) will review your
  1) abstract submission, 2) virtual poster submission, and 3) video walk-through to assess:

  1. Overall visual
  2. Are the components of the presentation balanced across the space?
  3. Do text and graphics engage the reader?
  4. Overall content
  5. Are the components of the presentation organized in a logical flow (from background through significance)?
  6. Do the findings support the conclusions?
  7. Overall impact
  8. Does the research have the potential to make a novel contribution to the field?
  9. Does the poster convey the potential implications of the research findings?

  Those requesting to be part of the judging process will be required to submit their final digital poster product by: Friday, January 23, 2026 at 5pm. Additional details will be emailed to authors.

  Anonymous feedback from the panel of judges will be provided back to the poster authors.

• Where will I be presenting my poster?
  Poster presentations are scheduled to be held in Tandy Conference Center on Friday, February 13, 2026 from 1 - 4pm.
• Will my poster be available online after the meeting? Will people be able to download my poster?

  Yes. We recognize that this is different from an in-person meeting, and we ask presenters to keep this in mind as they decide what information and data to include in their posters.

  Your walkthroughs will be available on the Research Office website or ORO for viewing. "No tweet", "no photo" posters will not be added to the video library unless you contact chsresearchday@okstate.edu

  The Medical Library began adding posters to OSU's institutional research repository in February 2020. "No tweet", "no photo" posters will not be added to ORO. Please send an email to joann.olsen@okstate.edu if you do not wish for your poster to be added or if you prefer that it be added at a later date. 

• Do you have any guidelines for creating a digital poster?

  The Medical Library has guidance for posters. Visit their link to find more information regarding poster sizing, templates, logos, and coloring. https://libraryguides.medicine.okstate.edu/posters

• I have preliminary/sensitive data that I’m not comfortable posting online at this time. Can I still participate?

  Yes. Use your best judgment when deciding what information to include on your poster.

  Describing your project rationale and planned methodology, etc. can still garner valuable feedback from the community.

   

  Again, "No tweet", "no photo" posters will not be added to the Research Office website or ORO. Please send an email to joann.olsen@okstate.edu and chsresearchday@okstate.edu

• Will posting my poster for Research Week count as pre-publication sharing of my research?

  As with the posting of preprints, journals will approach this issue differently. Although most journals now allow authors to submit a preprint before they submit their manuscript, other journals consider preprints to be pre-publication sharing of your research. Use your best judgment when deciding what information to include on your poster. ­­­­

• I am still in the early stages of my research. Can I still present?

  Yes! You do not need to have completed your research to present. Many presenters showcase their ongoing research. We encourage you to participate with as much of your research as you’re able to present. Discussing your work with others in the field can be enriching even in the face of disruption.

• Can I invite friends, family and other supporters of my research?
  Yes! We encourage you to invite your support system to your presentation. The events are free, and there is no attendance registration to attend oral or poster presentations.
• I still have a question not answered by the FAQs. Who should I contact?

  If you still have questions about Research Week, please email chsresearchday@okstate.edu

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